HCPS FL Logo Business Services
Action Item
DATE: Tuesday, August 01, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Legal Services Agreement Between The School Board of Hillsborough County, Florida and MacFarlane Ferguson & McMullen, P.A. (Business Services Division)
EXECUTIVE SUMMARY
On July 19, 2016, the School Board approved the agreement with MacFarlane Ferguson & McMullen, P.A., for legal services, counsel, consultation, and advice for the Superintendent and staff.   The attached agreement continues these services through June 30, 2018.

The agreement pricing includes a $19,000 flat fee per month for ongoing, daily, and ordinary course of business legal matters, and a $1,300 flat fee per month for garnishment representation. The hourly rate for real estate, zoning, land use, and real state lease matters will be billed at $200 per hour, not to exceed $10,000 per month, irrespective of the amount of time incurred performing such work. Attorney representation for labor, employment, and human resource matters will be billed at $225 per hour, and construction litigation attorney representation will be charged $250 per hour.

Florida Administrative Code 6A-1.012(11)(a) Purchasing Policies states the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase by district school boards of professional services which shall include, without limitation, artistic services, academic program reviews, lectures by individuals, auditing services not subject to Section 218.391, F.S., and legal services including attorney, paralegal, expert witness, court reporting, appraisal or mediator services.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $270,000 will be available in the 2017/2018 General Budget Fund.  For tracking purposes, the project number specific to this agenda item is 4492.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20170801_817 (Board Meeting followed by Public Hearing) * Section C Item# 6.09