HCPS FL Logo Operations
Action Item
DATE: Tuesday, September 19, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve Appointment of a Design Professional and Construction Manager for Heating, Ventilating and Air Conditioning (HVAC) System Replacements at Crestwood, Cypress Creek, Lee, Morgan Woods, B.T. Washington Elementary and Williams Middle Schools
A previously approved District Facilities Five Year Work Program provides for heating, ventilating and air conditioning (HVAC) renovations at Crestwood, Cypress Creek, Lee, Morgan Woods Elementary and Williams Middle Schools.  The project scope at Crestwood, Morgan Woods and Williams consists of chiller replacements; at Cypress Creek the scope consists of Emergency Management System (EMS), variable air volume (VAV) box, dedicated Direct Expansion (DX) Open System Adapter (OSA) system and controls; and at Lee and B.T. Washington the scope consists of boiler replacement, airside controls and outside air system upgrades. 
Florida Statutes and School Board policy outline the process and requirements for selection of design professionals, engineers, and construction managers.  The process (Attachment A) provides for the identification of the most highly qualified firms by a Professional Services Selection Committee (Attachment B) that includes representatives from several District divisions and the community.
Twenty-one design professionals and fourteen construction managers responded to the solicitation (Attachment C).  Final results of the Committee's evaluation of these firms at each phase of the process are shown in Attachments D and E.
Staff has successfully concluded negotiations with the firms deemed most highly qualified by the Selection Committee to provide the required services. Based on the Selection Committee ranking and successful negotiations, staff recommends appointment of the firms and award of the corresponding fees as shown in Attachment F.
Attachment A - Selection Committee Process
Attachment B - Professional Services Selection Committee Members
Attachment C - Solicitation
Attachment D - Initial Ranking Results
Attachment E - Final Ranking Results
Attachment F - Firm Award Recommendation
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
Funds in the amount of $18,800,000.00 will be available in the Sales Tax Revenue. For tracking purposes, the project number specific to this agenda item is 8200. As of Thursday, August 17, 2017, the remaining balance less encumbrances for this line item equaled $18,798,371.50.
SUBMITTED BY:  Manuel Garcia, Jr.
Christopher Farkas   Dr. Alberto Vázquez
Chief Operating Officer
(813) 272-4004
  Chief of Staff
(813) 272-4986
    C 7.04
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 7.04