Business Services Action Item

DATE:	Tuesday, August 29, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #17059-MST-VT Custodial Equipment (Business Services Division)
EXECUTIVE SUMMARY
On June 27, 2017, Procurement Services, in conjunction with Custodial Operations, issued an ITB to establish fixed pricing for the purchase of large custodial equipment as needed throughout the district. Some of the items included in this bid are floor scrubbers, wet and dry vacuum cleaners, and carpet cleaners. This recommendation has been reviewed by the Custodial Operations Manager. The initial term of this agreement shall be for one year, with four one-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures in the amount of $60,000 will be available in various department and school site budgets. Because these supplies are ordered districtwide, there is not one specific project number assigned for these purchases.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20170829_818 (Board Meeting) * Section C Item# 6.10