Business Services Action Item

DATE:	Tuesday, September 19, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between American Logistics Company (ALC) and Region 4 Education Service Center (Region 4) via the National Intergovernmental Purchasing Alliance (NIPA) – Contract #R141501 Alternative Student Transportation (Business Services Division)
EXECUTIVE SUMMARY
ALC supplements the District's transportation programs using SUVs, minivans, wheelchair accessible vans and sedans to assist in transporting McKinney-Vento, ESE/special needs, out-of-district students, hard-to-serve and multi-district trips. Supplementing bus service with small capacity vehicles allows the district to not pay for unused capacity, and is able to quickly expand to accommodate the requirements of these student populations.   If approved, Hillsborough County Public Schools (HCPS) will piggyback contract #R141501 between ALC and Region 4 via NIPA, one of the largest cooperative procurement programs for public agencies, educational institutions, and non-profit organizations in the United States.  The initial term of this contract is for three years, from January 1, 2015, through December 31, 2017. There are two additional 1-year renewal options. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. HCPS will be initially charged a trip fee of $60.00 (for the first 15 miles). However, once HCPS exceeds 100 runs per day (which HCPS typically does), the cost is reduced to $57.25 and additional discounts apply to monitoring and wait time fees for same services.  In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,000,000 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 6966.  As of August 24, 2017, the remaining balance less encumbrances for this line item equaled $1,037,565.01.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.16