Business Services Action Item

DATE:	Tuesday, September 19, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17080-MST-BJH Custodial Supplies and Chemicals (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Custodial Operations Department to establish fixed pricing for custodial chemicals and supplies including floor mats and maintenance supplies, cleaning products and dispensers, and various paper goods.   Award of this contract shall be to the lowest responsive, responsible bidder per line item, as specified in the bid.  The Custodial Operations Manager has reviewed this recommendation. The initial term of this agreement shall be for 1 year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $785,000 will be available in the Custodial Operations Department.  For tracking purposes, the project number specific to this agenda item is 6965.  As of August 21, 2017, the remaining balance less encumbrances for this line item equaled $1,446,670.54.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer 813-272-4270		Chief of Staff (813) 272-4986
		C 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.18