Academic Support and Federal Programs Action Item

DATE:	Tuesday, September 19, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Amendment #001 of the Contract #LK193 Between the State of Florida, Department of Children and Families, Refugee Services and The School Board of Hillsborough County, Florida (Academic Support and Federal Programs)
EXECUTIVE SUMMARY
The original three-year cost reimbursement contract (October 1, 2015, through September 30, 2018) provides child care services for refugee families resettling in Hillsborough County.  Refugee clients are referred for service by local resettlement agencies under contract to the Department of Children and Families (DCF). The purpose of Amendment #001 is to increase the funding amount for the current Federal Fiscal Year (FFY) 2016/2017 by $75,000 in order to maintain the number of children served; decrease the funding amount for FFY 2017/2018 by $60,000; and add governing laws and language to compliment and comply with DCF. This contract was reviewed and approved by the School Board Attorney on August 17, 2017.  DCF requires the School Board’s signature, as the subcontracted agency, to acknowledge acceptance of this contract prior to DCF’s final signature.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,815,000 will be available in the Refugee contract.  For tracking purposes, the project numbers specific to this agenda item are 2901, 3101, and 3301.  As of August 11, 2017, the remaining balance less encumbrances for this line item equaled $694,837.  Total contract amount of $1,815,000 is disbursed over a three-year period.  The funding level for the first fiscal year (FFY 2015/2016) was $600,000; second year (FFY 2016/2017) is $675,000; and third year (FFY 2017/2018) is $540,000.  During this second year $594,178 is being used for direct child care services for approximately 144 children at an average rate of $4,126 per child.
EVALUATION
This contract and any amendments and/or renewals made a part, thereof, are audited by DCF, Florida Office of Refugee Services (ORS) during the performance of said contract. Funding for the ORS is provided by federal dollars which flow to the Early Childhood School Readiness Programs to purchase child care in Hillsborough County for refugee children. There is no district-generated revenue use for this purchase.
SUBMITTED BY:  Marie Caracciola, Director, Early Childhood and HOST Programs Tracye H. Brown, Assistant Superintendent, Academic Support and Federal Programs Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.05