HCPS FL Logo Business Services
Action Item
DATE: Tuesday, September 19, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve the Statement of Work (SOW) with Convergence Consulting Group (CCG) to Provide Business Objects Data Services Consultants to Maintain the Teacher Evaluation Verification (TEV) System (Business Services Division)
This SOW is governed by the terms of the Master Services Agreement between the District and CCG approved by the Board on April 5, 2011.  It is a continuation of support for the TEV System and all related analytics that support the annual employee evaluation processes.  The services provided through this SOW will be utilized as needed through September 30, 2018.

The TEV system links employees with relevant student achievement data in order to calculate value-added scores for employee evaluations.  The system includes employee, student, assessment, course, and professional development data for all instructional personnel. The TEV system requires ongoing maintenance, support, and enhancements. The system must be kept in compliance with requirements supporting Florida Department of Education student assessments, Hillsborough Classroom Teachers Association and District negotiations, and internal Hillsborough County Public Schools' business processes.
• Recruit, support, and retain a highly effective and diverse workforce • Develop, recognize, and reward employees
Funds in the amount of $76,800 are included in the Teacher Incentive Fund (TIF) grant. For tracking purposes, the project number specific to this agenda item is 3205. CCG provides services on a time and materials basis with no additional travel or per diem expenses.
The TIF grant fully funds this agenda item. The Information Technology department does not have enough full-time employees with the skills necessary to support the TEV system. This agenda item will augment District staff with contractors to continue to support the TEV system.  Activities include analytics and data warehouse software design, development, and testing. Specific contractors, currently employed at CCG, have worked on prior engagements with the District and have specific knowledge and expertise regarding our TEV system.  Leveraging these individuals provides a more cost-effective solution for staff augmentation than training contractors with no TEV system experience.  CCG will be providing these specific contractors who already have experience maintaining our Business Objects Data Services Extract-Transform-Load (ETL) jobs through this agenda item.
SUBMITTED BY:  Jessica Doherty, Department Manager, Human Resources
Rick Laneau, General Manager Information Technology, Chief of Staff
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
  Chief of Staff
(813) 272-4986
    C 6.21
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.21