Business Services Action Item

DATE:	Tuesday, October 17, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Metrofuser LLC - Invitation to Bid (ITB) #17109-DST-VT Computer Printer Parts (Business Services Division)
EXECUTIVE SUMMARY
On August 23, 2017, Procurement Services, in conjunction with Information and Technology Infrastructure and Shared Services, issued an ITB for computer printer parts necessary for printer repairs. The Technology Repair Department is responsible for self-maintaining technology assets throughout the District.  Parts are purchased throughout the year for the maintenance and repair of printers as needed. The award of this contract shall be to the lowest responsive and responsible bidder, as specified in the bid. The Information Technology Infrastructure and Shared Services Manager has reviewed this recommendation. The initial term of this agreement shall be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $180,000 will be available in the General Fund Reserve for inventory purchases for 2017/2018. Product is initially purchased from object 550 and placed into Information Technology Repair inventory. As product is needed districtwide, the product and expense are both transferred to the using site. As of September 27, 2017, the balance less encumbrances for this line item equaled $2,203,011.65.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Rick Laneau, General Manager, Information Technology

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.08
Hillsborough County Public Schools (Florida) * Mtg.#20171017_822 (Board Meeting) * Section C Item# 6.08