Business Services Action Item

DATE:	Tuesday, October 17, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept Highest Ranked Proposal from Absolute Quality Interpreting Services, LLC - Request For Proposal (RFP) #17086-EST-DD Interpreter Services for the Deaf (Business Services Division)
EXECUTIVE SUMMARY
On August 9, 2017, Procurement Services, in conjunction with the Deaf and Hard of Hearing Department, issued an RFP for Interpreter Services for the Deaf and Hard of Hearing. Seven firms responded and a committee of District personnel evaluated their proposals.  The purpose of this RFP was to establish optimum service levels with an emphasis on technical qualifications with certified interpreters and an emphasis on the ability to respond quickly and efficiently. Services, on an “as needed” basis as determined by the Supervisor of Exceptional Student Education for Deaf/Hard of Hearing Programs, are requested for students in academic classrooms, students involved in after hour sports or school related activities, students on vocational job sites, and for parents at school related activities and/or meetings regarding their child. These services shall include American Sign Language interpreting, Signing Exact English interpreting, and Trilingual Interpreting. The initial term for this agreement shall be from October 18, 2017, through October 17, 2018, and may be renewed for four additional 1-year options. There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for at least one year from the effective date.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per terms of the specifications.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $100,000 will be available in the Fix-ESE Contracts Budget. For tracking purposes, the project number specific to this agenda item is 5323. As of October 5, 2017, the remaining balance less encumbrances for this line item equaled $1,078,960.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (the "End User") and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with the contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Wynne Tye, Assistant Superintendent, Educational Access, Opportunity, and Alternatives

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20171017_822 (Board Meeting) * Section C Item# 6.15