Business Services Action Item

DATE:	Tuesday, December 5, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Independent Hardware South Inc., and Southern Lock & Supply-Invitation to Bid (ITB) #17117-MST-BJH Lock and Door Hardware (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for door hardware and replacement locks, as needed throughout the District.   This recommendation has been reviewed by the Facilities Maintenance Support Manager. The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $140,000 are available in the General Fund Reserve for inventory purchases. Product is initially purchased from object 1150 and placed into Facilities Maintenance Support inventory. As product is needed districtwide, the product and expense are both transferred to the using site. As of November 7, 2017, the remaining balance less encumbrances for this line item equaled $1,319,758.35.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20171205_824 (Board Meeting) * Section C Item# 6.20