Business Services Action Item

DATE:	Tuesday, December 5, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #17128-MST-BJH Mowing and Ground Maintenance Services (Business Services Division)
EXECUTIVE SUMMARY
On December 9, 2014, the Board approved ITB #14117-MST Mowing and Grounds Maintenance Service at 189 Hillsborough County Public Schools locations.  The District was split into 13 geographically combined zones to improve efficiency and provide the best overall value.  Each vendor was awarded one zone, as specified in the bid. Due to vendor default or non-renewal, it was necessary to rebid several zones. This recommendation has been reviewed by the Sites and Utilities Department Manager.  To synchronize renewal periods with the existing bid, the initial term of this contract will be from December 20, 2017, through December 19, 2018. The initial term of this agreement shall be for 1-year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $925,000 will be available districtwide in individual school site budgets.  For tracking purposes, the project number specific to this agenda item is 8075.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.21
Hillsborough County Public Schools (Florida) * Mtg.#20171205_824 (Board Meeting) * Section C Item# 6.21