Business Services Action Item

DATE:	Tuesday, December 5, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement between Matthews Bus Alliance, Inc., and School Bus Brand Options and Purchase Utilizing the Florida Department of Education (FLDOE) School Bus Bid #2017-02 for the Purchase of School Buses and Optional Equipment (Business Services Division) (Revised Attachment - pages 1 and 2)
EXECUTIVE SUMMARY
Approve the purchase of 100 replacement school buses as outlined in the 2017/2018 capital replacement plan. The 100 replacement school buses consist of 10 diesel Thomas Built buses with a 77-passenger capacity Type C bus with lift, and 90 diesel Thomas Built buses with a 77-passenger capacity Type C bus without lift.   In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state.   The FLDOE conducted the bid process and chose three school bus manufacturers. Florida school districts may only purchase school buses from the state‐approved contracts. The manufacturers are Blue Bird Corporation, Integrated Coach Corporation, and Thomas Built Buses, Inc.  After reviewing the school bus specifications and options, the attached document shows our purchase plan.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $10,576,900 $10,600,900 will be available in the Capital Projects Fund.  Funds not to exceed the budgeted amount for this purchase will be available in the Capital Projects Fund.  For tracking purposes, the project number specific to the new school bus purchase is 8616.  As of November 28, 2017, the budgeted amount for the Capital Projects Fund totals is $11,606,888.  The expenditure breakdown will be:  $5,000,000 Fund 326 Community Investment Tax Capital dollars $4,000,000 Fund 378 Local Capital Millage FY 17/18 $1,576,900 $1,600,900 Fund 378 (Balance from FY17, Fund 377)
EVALUATION
Annual evaluation based on price and performance.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.32R1
Hillsborough County Public Schools (Florida) * Mtg.#20171205_824 (Board Meeting) * Section C Item# 6.32R1