Business Services Action Item

DATE:	Tuesday, February 6, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Advanced Cable Connection, Inc. - Request for Proposal (RFP) #17015-DST-IV Sound System Install and Repair (Business Services Division)
EXECUTIVE SUMMARY
On November 2, 2017, Procurement Services, in conjunction with Communications and Electronics, issued an RFP for sound systems installation and repair services.  The purpose of this RFP was to find responsible contractor(s) to install and maintain complete sound and public address (PA) systems, as well as complete the testing of assembled PA systems at various sites districtwide. Two vendors responded and their proposals were evaluated by a committee of District personnel. The committee recommended awarding to the highest ranked firm, Advanced Cable Connection, Inc. The initial term of this contract is for three years with two additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $100,000 will be available in millage, fund 378. For tracking purposes, the project number specific to this agenda item is 8032. As of January 18, 2018, the remaining balance less encumbrances for this line item equaled $100,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance, with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Jeff McNickle, Manager, Communications & Electronics Robert Wegmann, General Manager, Maintenance

Corey A. Murphy		Gretchen Saunders
General Manager, Procurement Services (813) 272-4374		Chief Business Officer (813) 272-4270
		C 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20180206_859 (Board Meeting) * Section C Item# 6.06