Business Services Action Item

DATE:	Tuesday, February 6, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement Between Virco, Inc., and Prince William County Public Schools, Virginia, via U.S. Communities - Contract #R-TC-18004, Education, Classroom, Miscellaneous Support Furniture, Products, and Services (Business Services Division)
EXECUTIVE SUMMARY
If approved, the District will be utilizing the Prince William County Public Schools agreement via U.S. Communities to purchase classroom furniture and equipment.  Hillsborough County Public Schools (HCPS) has standardized on Virco furniture for the purchase of student desks and student chairs, allowing HCPS to purchase, maintain, and/or replace the furniture to continue the quality of the student environment districtwide. U.S. Communities is a national government purchasing cooperative.  Contracts are competitively solicited by a lead public agency.  The initial term of the Prince William County Public Schools' contract is from November 1, 2017, through December 31, 2022, and may be renewed for two additional two-year periods. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. Piggyback agreements may be terminated at any time. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other school boards.
STRATEGIC OBJECTIVES
• Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures are estimated at $525,000 and will be available in various school, grant, and department budgets. Because this product is ordered districtwide, there is not one project number assigned to these purchases.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Stephanie Vila, Procurement Officer, Procurement Services

Corey A. Murphy		Gretchen Saunders
General Manager, Procurement Services 813-272-4374		Chief Business Officer (813) 272-4270
		C 6.05
Hillsborough County Public Schools (Florida) * Mtg.#20180206_859 (Board Meeting) * Section C Item# 6.05