Business Services Action Item

DATE:	Tuesday, February 20, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by AGF Alliance Design & Construction, Inc. - Invitation to Bid (ITB) #17122-MST-VT Civil Utilities Renovation and Repair (Business Services Division)
EXECUTIVE SUMMARY
On December 8, 2017, Procurement Services, in conjunction with the Sites and Utilities Department, issued an ITB to establish fixed pricing for the renovation and repair of various storm water drainage, sanitary sewer, and potable water systems throughout the District.  Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid.  The Sites and Utilities Department Manager has reviewed this recommendation.  The initial term of this agreement shall be for 1-year, with four 1-year renewal options. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000 will be available in the Millage, Capital Outlay Fund. For tracking purposes, the project number specific to this agenda item is 8010. As of January 22, 2018, the remaining balance less encumbrances for this line item equaled $112,420.29. The funds needed for the remainder of the first contract term will be budgeted in fiscal year 2018/2019.  If funds are needed that will exceed the amount remaining prior to June 30, 2018, the department will transfer funds from other accounts that are tracking under budget or delay purchases until the next fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Christopher Farkas		Gretchen Saunders
Chief Operating Officer (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20180220_860 (Board Meeting) * Section C Item# 6.04