HCPS FL Logo Business Services
Action Item
DATE: Tuesday, February 20, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Toro Construction Services, Inc. - Invitation to Bid (ITB) #17156-MST-BJH Drywall Services (Business Services Division)
EXECUTIVE SUMMARY
On December 21, 2017, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an ITB to establish fixed pricing for drywall services including installation, repair, removal, and texturing districtwide. The Manager of Facilities Maintenance Support has reviewed this recommendation.

The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $65,000 will be available in the Facilities Maintenance Support Department budget.  For tracking purposes, the project number specific to this agenda item is 8019.  As of January 30, 2018, the remaining balance less encumbrances for this line item equaled $1,825,179.76.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas   Gretchen Saunders
Chief Operating Officer
(813) 272-4004
  Chief Business Officer
(813) 272-4270
    C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20180220_860 (Board Meeting) * Section C Item# 6.09