HCPS FL Logo Business Services
Action Item
DATE: Tuesday, August 23, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Various Vendors - Invitation to Bid (ITB) #16074-MST Concrete Installation, Repair, Removal, and Related Services (Business Services Division)
EXECUTIVE SUMMARY
On July 19, 2016, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an ITB to establish fixed pricing for the installation, removal, and repair of concrete, as needed districtwide. This includes sidewalks, curbs, dumpster pads, and concrete slabs.  This recommendation has been reviewed by the Facilities Maintenance Support Manager.

The initial term of this agreement shall be for 1 year beginning August 24, 2016, with 4 additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $400,000.00 will be available in the Maintenance Department budget. For tracking purposes, the project number specific to this agenda item is 8039. As of Tuesday, August 2, 2016, the remaining balance less encumbrances for this line item equaled $2,225,000.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20160823_765 (Board Meeting) * Section C Item# 6.12