Business Services Action Item

DATE:	Tuesday, April 3, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18000-DST-VT Commodity Food Processing 2018/2019 (Business Services Division) (Revised Attachment, Pages 1-2, Corrected Awarded Vendor Column)
EXECUTIVE SUMMARY
On May 24, 2016, the Board approved RFP #16031-DST, Primary Food Service Distributor, for the purchase and delivery of condiments, snack items, and main-line food products for Student Nutrition Services. This solicitation, ITB #18000-DST-VT Commodity Food Processing 2018/2019, establishes the lowest cost per serving/pound for the processing of donated bulk or raw foods, provided by the United States Department of Agriculture (USDA), into ready-to-use menu items for the National School Lunch Program.  The processing of donated bulk or raw commodity products is administered by the USDA and the Florida Department of Agriculture. Processing reduces the commercial price on menu items, resulting in a substantial savings to the district. This contract shall be awarded based on the lowest cost per serving/pound, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services.  The term of this contract shall be for a one-year period beginning July 1, 2018.  Due to changes in USDA requirements, it is necessary to solicit this bid annually.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  No)
Because this bid reduces the cost of ready-to-use menu items purchased under RFP #16031-DST, the district does not expend dollars for this bid. The reduced costs for these menu items are estimated at $8,400,000 for the 2018/2019 school year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Mary Kate Harrison, PhD, General Manager, Student Nutrition Services

Christopher Farkas		Gretchen Saunders
Chief Operating Officer (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.14R
Hillsborough County Public Schools (Florida) * Mtg.#20180403_869 (Board Meeting) * Section C Item# 6.14R