Business Services Action Item

DATE:	Tuesday, May 1, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement Between Blackboard, Inc., and The School Board of Palm Beach County, FL - Request for Proposals 17C-012J Mass Notification System, Web Content Management System, and Mobile Application System (Business Services Division)
EXECUTIVE SUMMARY
On May 21, 2013, the Board approved the district's Request for Proposal (RFP) #13009 for Parlant Technology, Inc., to provide access to ParentLink for communication with parents, faculty, and staff. This service allows for a secure and consistent avenue of two-way communication.  Messages are sent via email, phone calls, and text messages.  Efficient communication increases student achievement, produces measurable information regarding attendance, academic status, and student nutrition lunch balances. Blackboard, Inc., has acquired the rights to ParentLink and requests that all school districts be placed under a uniform agreement. This new agreement will save the district approximately $66,000 per year. The initial term of the contract is prorated through July 30, 2019, and may be renewed for three additional 1-year terms. This piggyback agreement may be terminated with a written notice to Blackboard, Inc., 30 days prior to the end of the initial or renewal term. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Engage and communicate with families and stakeholders • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $163,825 will be budgeted annually in the Information Technology budget.  For tracking purposes, the project number specific to this agenda item is 5377.  As of April 12, 2018, the remaining balance less encumbrances for this line item equaled $68,260.30 for service through the end of the current fiscal year.  The funds needed for the remainder of the first contract term will be budgeted in the next fiscal year.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Rick Laneau		Gretchen Saunders
General Manger, Information Technology 813-272-4254		Chief Business Officer (813) 272-4270
		C 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20180501_871 (Board Meeting followed by Public Hearing) * Section C Item# 6.16