Business Services Action Item

DATE:	Tuesday, July 17, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Increase in Expenditures for the Purchase of Interactive Flat Panels from Kynetic Technologies LLC - Invitation to Bid (ITB) #16123-EST Interactive Flat Panels (Business Services Division)
EXECUTIVE SUMMARY
On December 6, 2016, the Board approved the agreement with Kynetic Technologies LLC for the purchase of Qomo interactive flat panels.  Qomo interactive flat panels have a bright display that can be read easily from the back of the classroom, helping to facilitate an interactive learning environment that engages students in the classroom. The panels have a built-in Android operating system allowing teachers to annotate photos, videos, web pages, or any other screen. The interactive flat panels have been very successful and well received by both students and teachers.  Since the time the agreement was awarded, purchase requests have increased due to the Title 1 and Schools of Hope grants.  The original bid prices have remained firm since the time of award.  This agenda approves the increased volume of purchases.  Currently, orders waiting for approval total $253,863, funded by the Schools of Hope grant.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $550,000 based on historical annual spend and new purchase requests. Because these products are ordered districtwide, there is not one project number assigned for these purchases.  The majority of these purchases are from the Title 1 and Schools of Hope grants, projects 3395 and 3367.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alternations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Rick Laneau		Gretchen Saunders
General Manager, Information Technology (813) 272-4320		Chief Business Officer (813) 272-4270
		C 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20180717_892 (Board Meeting) * Section C Item# 6.06