Business Services Action Item

DATE:	Tuesday, July 17, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Multiple Vendors - Invitation to Negotiate (ITN) #18040-MST-IV Real Estate Appraisal Services (Business Services Division)
EXECUTIVE SUMMARY
On May 2, 2018, Procurement Services, in conjunction with the Growth Management and Planning Department, issued an ITN for real estate appraisal services. To evaluate this ITN, firms were asked to provide their qualifications and experience, knowledge of the market, small business utilization, fees for services, and reporting capability. District personnel evaluated the proposals and recommended awarding to all of the firms based on their adequate qualifications and the need to use multiple consultants simultaneously. The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this agreement. All prices offered are firm against any increase for at least one year from the effective date. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $50,000 will be available in the Growth Management and Planning Department budget. For tracking purposes, the project number specific to this agenda item is 8230. Funds will be allocated in the 2018/2019 fiscal year budget.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Lorraine Duffy Suarez, General Manager, Growth Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations 813-272-4004		Chief Business Officer (813) 272-4270
		C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20180717_892 (Board Meeting) * Section C Item# 6.09