Business Services Action Item

DATE:	Tuesday, September 11, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposals from Multiple Vendors - Invitation to Negotiate (ITN) #18021-MST-IV Disaster Remediation Services (Business Services Division)
EXECUTIVE SUMMARY
On April 6, 2018, Procurement Services, in conjunction with the Safety & Risk Management Department, issued an ITN for professional services to provide disaster remediation services including fire restoration, flood/water damage and drying services, storm and debris removal, and vandalism. District personnel evaluated the proposals and recommended awarding to all firms based on their qualifications. Depending on the project type, size, timing, and availability, the Safety & Risk Management Department will contact the most appropriate firm for the required service.  The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $2,000,000 will be available in the Safety & Risk Management Department budget. For tracking purposes, the project number specific to this agenda item is 6954.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Corries Culpepper, Interim Director of Safety and Risk Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.20
Hillsborough County Public Schools (Florida) * Mtg.#20180911_898 (Board Meeting followed by Public Hearing) * Section C Item# 6.20