Business Services Action Item

DATE:	Tuesday, July 17, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement Between Resource Efficiency Solutions, Inc., and the City of St. Petersburg, Florida - Invitation for Bid (IFB) # 6788–285-76 Lighting, Replacement Parts, LED, and Induction (Business Services Division)
EXECUTIVE SUMMARY
If approved, the district will be utilizing this agreement to purchase induction and LED lighting fixtures, as needed districtwide. The initial term of this contract is from April 1, 2018, through March 31, 2021. The district will commence its use July 18, 2018.  This contract may be renewed with one, two-year renewal option. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $46,000 will be available in the Site and Utilities Department budget. Because this product is ordered districtwide, there is not one project number assigned for these purchases.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations 813-272-4004		Chief Business Officer (813) 272-4270
		C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20180717_892 (Board Meeting) * Section C Item# 6.15