Business Services Action Item

DATE:	Wednesday, August 1, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the State of Florida Alternate Contract Source Number 43211500-WSCA-15-ACS - Computer Equipment, Peripherals and Services for Hewlett-Packard (HP) Hardware Maintenance (Business Services Division)
EXECUTIVE SUMMARY
This agenda item approves hardware maintenance support for HP enterprise equipment located within the district’s data center. The district maintains post-warranty extended maintenance coverage for information technology equipment critical to the daily operations of the district. The on-site repair service for the equipment is 24 hours a day, seven days a week. The attachment includes the line item cost details for district supported HP equipment. The coverage period is aligned with the district’s fiscal year. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(5), as required by Section 1001.42(10)(j), F.S., the district school board shall receive and give consideration to the prices available to it under rules of the Department of Management Services, Division of Purchasing.
STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $55,605.34 will be available in the Information Technology budget. There is no specific project number assigned for these purchases. Funds are allocated in the 2018/2019 fiscal year budget.
EVALUATION
HP hardware is reviewed annually by Information Technology staff to confirm that it provides the functionality required to meet the district goals and objectives in a cost effective manner.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Rick Laneau		Gretchen Saunders
General Manager, Information Technology (813) 272-4230		Chief Business Officer (813) 272-4270
		C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20180801_893 (Board Meeting followed by Public Hearing) * Section C Item# 6.12