Business Services Action Item

DATE:	Tuesday, August 14, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services (ATS) with Karin D. Powell, LLC, for Development and Maintenance of Web-Based Applications (Business Services Division)
EXECUTIVE SUMMARY
Karin D. Powell, LLC, was awarded Request for Proposal #12162-DST for Web Application Developer in 2013, and has since developed multiple applications provided through the district website including Online School Board Agendas, School Choice, and many other vital systems. Karin D. Powell, LLC, works directly with the Information Technology staff to perform tasks and duties either directly or indirectly related to the development and maintenance of web-based applications. As the chief designer of the systems, Karin D. Powell, LLC, is the only supplier that possesses the unique knowledge and capability to continue these projects. This ATS is necessary to continue the functionality and support for these systems. In accordance with the Florida Department of Education (FLDOE) Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $70,000 are included in the Information Technology budget for this expense.  For tracking purposes, the project number specific to this agenda item is 4500.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey Murphy, General Manager, Procurement Services Teri Russell, Manager, Information Technology

Rick Laneau		Gretchen Saunders
General Manager, Information Technology 813-272-4230		Chief Business Officer (813) 272-4270
		C 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20180814_894 (Board Meeting) * Section C Item# 6.11