HCPS FL Logo Business Services
Action Item
DATE: Tuesday, September 11, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid from Schutt Reconditioning – Invitation to Bid (ITB) #18063-DST-VT Athletic Equipment Reconditioning (Business Services Division)
EXECUTIVE SUMMARY
On July 16, 2018, Procurement Services, in conjunction with the Athletics Department, issued an ITB to establish fixed pricing for the reconditioning of football and lacrosse equipment.  The refurbishing of equipment can be done at a fraction of the cost of replacement. This recommendation has been reviewed by the Director of Athletics.

The initial term of this agreement shall be for one year, beginning September 12, 2018, with four additional 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $50,000 will be available in the Athletic Department budget.  For tracking purposes, the project number specific to this agenda item is 6404.  As of August 23, 2018, the remaining balance less encumbrances for this line item equaled $50,000.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Lanness Robinson, Director, Athletics Department
Lanness Robinson   Gretchen Saunders
Director, Athletics Department
(813) 273-7334
  Chief Business Officer
(813) 272-4270
    C 6.19
Hillsborough County Public Schools (Florida) * Mtg.#20180911_898 (Board Meeting followed by Public Hearing) * Section C Item# 6.19