Business Services Action Item

DATE:	Tuesday, October 2, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Red Hawk Fire & Security, Inc., and the School Board of Pinellas County, Florida - Invitation to Bid (ITB) #18-340-182 Fire Alarm Systems: Test, Inspection, Repair, Installation & Internet Monitoring (Business Services Division)
EXECUTIVE SUMMARY
If approved, Hillsborough County Public Schools will piggyback the School Board of Pinellas County's agreement with Red Hawk Fire & Security, Inc. The piggyback of this agreement will provide the labor, materials, and all necessary equipment to test, inspect, repair, and install fire alarms systems at various locations districtwide, as needed. The initial term of this contract was for a 5-year term beginning July 1, 2018, through June 30, 2023, with a 5-year renewal option. If approved, Hillsborough County Public Schools will commence its use effective October 3, 2018. Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures in the amount of $60,000 will be available in the Safety and Risk Management Department budget for 2018/2019. For tracking purposes, the project number specific to this agenda item is 6749. As of September 13, 2018, the remaining balance less encumbrances for this line item equaled $79,616.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Corries Culpepper, Interim Director of Safety & Risk Management

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20181002_903 (Board Meeting) * Section C Item# 6.15