Deputy Superintendent Action Item

DATE:	Tuesday, September 11, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services with Xcalibur, Inc., for the Evaluation of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) Grant Project (Office of Strategy Management)
EXECUTIVE SUMMARY
The GEAR UP Grant focuses on expanding opportunities for low income students to develop college readiness skills in order to enter and successfully complete postsecondary education.  This agreement for evaluation services is recommended in order to fulfill the GEAR UP requirement for a third-party evaluation consultant for the 2018/2019 school year during the fifth program period of the grant.  Grant evaluation services include the following:  evaluation design assistance, data analysis, and a comprehensive Annual Performance Evaluation report.
STRATEGIC OBJECTIVES
• Provide a student-centered learning environment that engages every child
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $40,000 will be available in the GEAR UP funds for evaluation services.  For tracking purposes, the project number specific to this agenda item is 3581.  As of August 21, 2018, the remaining balance less encumbrances for this line item equaled $40,000.
EVALUATION
The Office of Strategy Management has direct supervision of the selected external evaluator, oversees the evaluation activities, tracks progress, and ensures reporting compliance as well as transmission of all required reports to the funding agency.
SUBMITTED BY:  Julie McLeod, Manager, Strategic Data and Evaluation

Joe Cochran, Ph.D.		Gretchen Saunders
General Manager, Office of Strategy Management 813-272-4438		Chief Business Officer (813) 272-4270
		C 6.11
Hillsborough County Public Schools (Florida) * Mtg.#20180911_898 (Board Meeting followed by Public Hearing) * Section C Item# 6.11