Business Services Action Item

DATE:	Tuesday, September 11, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Various Vendors and the Florida Sheriffs Association Contract # FSA17-VEH15.0 Cab & Chassis and Other Fleet Equipment-Heavy Duty (Business Services Division)
EXECUTIVE SUMMARY
If approved, the district will purchase two Ford F-750 Trucks for Logistics Operations and one Ford F-450 truck for Sites and Utilities to replace vehicles beyond economical repair.  Quotes were obtained from dealerships awarded on both the State of Florida and Florida Sheriffs Association contracts for price comparisons.  The initial term of this contract is from October 1, 2017, through September 30, 2018, and may be renewed for up to two additional years on a year-to-year basis.  Hillsborough County Public Schools will commence its use effective September 12, 2018.  Piggyback agreements may be terminated at any time.  This contract may be renewed by the Superintendent per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $191,363 will be available in Millage, Fund 378.  For tracking purposes, the project number specific to this agenda item is 8119.  As of August 22, 2018, the remaining balance less encumbrances for this line item equaled $372,170.
EVALUATION
Contract administrator and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20180911_898 (Board Meeting followed by Public Hearing) * Section C Item# 6.16