Business Services Action Item

DATE:	Tuesday, October 2, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Reply from Advanced Learners Private Tutoring, LLC - Invitation to Negotiate (ITN) #18067-DST-IV Tutoring Services (Business Services Division)
EXECUTIVE SUMMARY
On July 18, 2018, Procurement Services, in conjunction with the School Social Work Services Department, issued an ITN for provision of after school or during school tutoring services for approximately 200 McKinney-Vento eligible students. The HELP Students in Transition Program, in collaboration with the Contractor, will ensure that any McKinney-Vento students in grades K-12 will have access to tutoring services at available locations throughout the district. The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $175,000 will be available in the Title I and Title IX grants. For tracking purposes, the project numbers specific to this agenda item are 3566 and 3657. As of September 12, 2018, the remaining balances less encumbrances for these projects equaled 4,633,345, collectively.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Tracye H. Brown, Assistant Superintendent, Academic Support and Federal Programs

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20181002_903 (Board Meeting) * Section C Item# 6.14