Business Services Action Item

DATE:	Tuesday, October 2, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Replies from Multiple Vendors - Invitation to Negotiate (ITN) #17113(B)-DST-IV Special Programs & Services for Title 1 Part D for Supplemental Vendors (Business Services Division)
EXECUTIVE SUMMARY
On November 14, 2017, the Board approved the acceptance of various vendors from RFP #17113-DST-DD Special Programs and Services for Title 1 Part D. This ITN seeks to identify additional vendors who can provide professional and technical services to meet the unique needs of children and youth who are served by or reside in locally supported neglected, delinquent, or at-risk facilities. The committee recommended to accept the highest ranking replies for multiple vendors, to be utilized as needed. On July 1, 2018, Title 1 was awarded annual grant funds to provide for more professional and technical services. The recommendation has been reviewed by the Supervisor of Project PROMISE/Title I, Part D. The award of this contract will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Improve the high school graduation rate • Provide a student-centered learning environment that engages every child • Develop a culture of respect, trust, and collaboration • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures are estimated to be $119,765. For tracking purposes, the project number specific to this agenda item is 3657. Funds will be transferred into the account after award, per the grant requirements.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Sherell D. Wilson, Ph.D, Supervisor, Project PROMISE/Title I, Part D

Warren S. Brooks		Gretchen Saunders
Workforce Connections Officer (813) 231-1860		Chief Business Officer (813) 272-4270
		C 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20181002_903 (Board Meeting) * Section C Item# 6.13