HCPS FL Logo Business Services
Action Item
DATE: Tuesday, October 16, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #18107-EST Projector Lamps (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Information Technology Department to establish fixed pricing for the replacement of projector lamps at schools and sites throughout the District. Award of this contract shall be to the lowest responsive, responsible bidder as specified in the bid. 

The initial term of this contract will be from November 7, 2018, through November 6, 2019, with four additional 1-year renewals. All prices offered are firm against any increase for at least one year from the effective date.  There is a 30-day termination for convenience clause included in this contract. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $175,000. Projector lamps are ordered districtwide and expensed from each site's supply budget, therefore no specific project number applies to these purchases.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. 
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Rick Laneau   Gretchen Saunders
General Manager, Information and Technology
813-272-4230
  Chief Business Officer
(813) 272-4270
    C 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20181016_909 (Board Meeting) * Section C Item# 6.07