Business Services Action Item

DATE:	Tuesday, December 4, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid from Multiple Vendors - Invitation to Bid (ITB) #18134-MST Fumigation Service (Site Specific) (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for fumigation services to eliminate termite activity in permanent buildings and wooden walkways at specified sites. Services will include the complete tenting and fumigation with Vikane gas, removal of the tent, and the aeration of the buildings at 15 district sites. Award of this contract shall be to the overall lowest responsive and responsible bidders, as specified in the bid. This recommendation has been reviewed by the Sites and Utilities Department Manager.  The initial term of this agreement will be for a 1-year period, with four 1-year renewals. There is a 30-day termination for convenience clause included in this agreement. All prices offered are firm against any increase for at least one year from the effective date. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $224,000 will be available in the Sites and Utilities Department budget.  For tracking purposes, the project number specific to this agenda item is 8018.  As of November 6, 2018, the remaining balance less encumbrances for this line item equaled $116,650. The funds needed for the remainder of the contract will be allocated in December 2018.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.31
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.31