Business Services Action Item

DATE:	Tuesday, December 4, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Charter Communications Operating LLC DBA Spectrum - Invitation to Negotiate (ITN) #18131-MST-IV Telecommunications Services - Voice (Business Services Division)
EXECUTIVE SUMMARY
On October 15, 2018, Procurement Services, in conjunction with Communications and Electronics, issued an ITN for basic telephone service for the district. These services include all setup, installation, charges per usage, taxes, fees, and standard monthly charges for local, IntraLATA, InterLATA, and long distance services. Additional services include PRI and or POTS lines installed at the schools located throughout Hillsborough County in the 813 area code. The initial term of this agreement will be for a 6-month period, from December 28, 2018, through June 30, 2019, with two 1-year renewals. There is a 30-day termination for convenience clause included in this agreement. All prices offered are firm against any increase for at least one year from the effective date. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $1,100,000 will be available in the General Operating Fund. For tracking purposes, the project number specific to this agenda item is 5013. As of November 8, 2018, the remaining balance less encumbrances for this line item equaled $27,264,879.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A Murphy, General Manager, Procurement Services

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.27
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.27