HCPS FL Logo Business Services
Action Item
DATE: Tuesday, December 4, 2018
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Piggyback of the Agreement Between The University of California and Fastenal Company-Request for Proposal (RFP) MRO-UCSystemWide-Jan312018 (Business Services Division)
EXECUTIVE SUMMARY
If approved, the Transportation Department will establish fixed pricing for various automotive and industrial fasteners, as well as in-shop replenishment service at each of the four district bus garages.  The initial term of this contract is from July 1, 2018, through June 30, 2023.  This contract may be renewed for up to two additional years on a year-to-year basis.  Hillsborough County Public Schools will commence its use effective December 12, 2018.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Annual expenditures are estimated to be $30,000.  Funds will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 5335.  As of November 2, 2018, the remaining balance less encumbrances for this line item equaled $361,365.73.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the “End User”) and Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the contractor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
James Beekman, General Manager, Transportation
Christopher Farkas   Gretchen Saunders
Deputy Superintendent, Operations
813-272-4004
  Chief Business Officer
(813) 272-4270
    C 6.29
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.29