Business Services Action Item

DATE:	Tuesday, December 4, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Proposal from Ground Works Solutions - Request for Proposal (RFP) #18139-MST-IV Chemical Grouting Services (Riverview High School) (Business Services Division)
EXECUTIVE SUMMARY
On October 15, 2018, Procurement Services, in conjunction with Facilities Maintenance Support, issued an RFP for chemical grouting services for Riverview High School. Ground depressions have developed in the student parking area and near the athletic track. Due to significant settlement, the areas were engineered to determine the best course of action for stabilization. The awarded contractor will raise and fill voids as recommended by the engineer. A committee of district personnel evaluated the proposals and recommended awarding to the highest ranked vendor. The Senior Department Manager of Facilities Maintenance Support has reviewed this recommendation. The initial term of this agreement is through completion of this project. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm from the effective date.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $76,838 will be available in the Facilities Maintenance Support budget.  For tracking purposes, the project number specific to this agenda item is 5312.  As of November 5, 2018, the remaining balance less encumbrances for this line item equaled $1,657,249.50
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Chief Operating Officer, Operations Division (813) 272-4004		Chief Business Officer (813) 272-4270
		C 6.28
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.28