Deputy Superintendent Action Item

DATE:	Tuesday, December 4, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Agreement for Technical Services with Prismatic Services, Inc., for the Evaluation of the Project Prevent Grant Project (Office of Strategy Management)
EXECUTIVE SUMMARY
The Project Prevent Grant Project is a federally awarded grant for assisting high-poverty schools in communities with pervasive violence to break the cycle of violence by having the support and tools for better meeting the needs of affected students.  This agenda item approves evaluator services for the annual grant program evaluation for activities implemented during the 2018/2019 school year, the fifth continuation year of the project, in compliance with funding agency requirements.  Grant evaluation services include the following:  evaluation design assistance, data analysis, and a comprehensive Annual Performance Evaluation Report.
STRATEGIC OBJECTIVES
• Recruit, support, and retain a highly effective and diverse workforce
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $37,500 will be available in the grant budget.  For tracking purposes, the project number specific to this agenda item is 3510.  As of November 5, 2018, the remaining balance less encumbrances for this line item equaled $37,500.
EVALUATION
The Office of Strategy Management has direct supervision of the selected external evaluator, oversees the evaluation activities, tracks progress, and ensures reporting compliance as well as transmission of all required reports to the funding agency.
SUBMITTED BY:  Julie McLeod, Manager, Strategic Data and Evaluation

Joe Cochran, Ph.D.		Gretchen Saunders
General Director, Office of Strategy Management 813-272-4438		Chief Business Officer (813) 272-4270
		C 6.23
Hillsborough County Public Schools (Florida) * Mtg.#20181204_911 (Board Meeting followed by Public Hearing) * Section C Item# 6.23