Agenda Item Cover

The School Board of Hillsborough County, Florida and the State of Florida Division of Emergency Management have been working together over the last several years to improve school facilities to serve the community as shelters in times of declared emergencies. The State granted funds to the school district to retrofit McLane Middle School and Erwin Technical College; however, additional funds are required to complete construction. The second modification to the State Grant No. 17SR-3D-08-39-03-384 has increased the construction budget by $1,364,929 to a total amount of $1,843,173 and extended the original completion date from May 31, 2018, to June 30, 2019. All other terms and conditions of the State grant remain the same.

The State of Florida has made a scope revision which provides for electrical system modifications and roadway access at McLane Middle School to accommodate for an emergency generator.


DATE:	Tuesday, February 5, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Change Order No. Three for Hurricane Hardening at Two Sites (Erwin, McLane)
EXECUTIVE SUMMARY
The School Board of Hillsborough County, Florida and the State of Florida Division of Emergency Management have been working together over the last several years to improve school facilities to serve the community as shelters in times of declared emergencies. The State granted funds to the school district to retrofit McLane Middle School and Erwin Technical College; however, additional funds are required to complete construction. The second modification to the State Grant No. 17SR-3D-08-39-03-384 has increased the construction budget by $1,364,929 to a total amount of $1,843,173 and extended the original completion date from May 31, 2018, to June 30, 2019. All other terms and conditions of the State grant remain the same. The State of Florida has made a scope revision which provides for electrical system modifications and roadway access at McLane Middle School to accommodate for an emergency generator.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted: Yes)
Funds in the amount of $1,843,173.00 will be available in the reimbursed by the State of Florida Department of Emergency Management. For tracking purposes, the project number specific to this agenda item is 8621. As of Wednesday, January 16, 2019, the remaining balance less encumbrances for this line item equaled $871,861.71. Contract Status: Contract Sum: $784,486.00 Approved Change Orders: $33,864.60 Extra (See Attachment) Change Recommended Herein: $768,703.00 Extra (See Attachment) Revised Contract Sum: $1,587,053.60 Required Substantial Completion Date: July 31, 2018 Approved Time Extension: 162 Calendar Days Revised Required Substantial Completion Date: May 16, 2019
EVALUATION

SUBMITTED BY: Chuck Plante, Sr. Project Administrator

		Christopher Farkas
		Deputy Superintendent, Operations (813) 272-4004
		C 7.12
Hillsborough County Public Schools (Florida) * Mtg.#20190205_917 (Board Meeting) * Section C Item# 7.12