Business Services Action Item

DATE:	Tuesday, February 5, 2019
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsible, Responsive Bid Submitted by Flooring Worx - Invitation to Bid (ITB) #18142-MST Window Blinds - Installation, Repair, and Related Materials (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Department to establish fixed pricing for the installation and repair of horizontal and vertical blinds.  Award of this contract shall be to the lowest overall bidder, as specified in the bid.  This recommendation has been reviewed by the Facilities Maintenance Support Senior Department Manager.  The initial term of this contract shall be for a one-year period beginning February 6, 2019, with four 1-year renewals.  There is a 30-day termination for convenience clause included in this contract.  All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $340,000 will be available in the Facilities Maintenance Support Department budget. For tracking purposes, the project numbers specific to this agenda item are 8048 and 8019. As of January 16, 2019, the remaining balance less encumbrances for these line items equaled $2,777,096.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews.  The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements.  The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Robert Wegmann, General Manager, Maintenance

Christopher Farkas		Gretchen Saunders
Deputy Superintendent, Operations 813-272-4004		Chief Business Officer (813) 272-4270
		C 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20190205_917 (Board Meeting) * Section C Item# 6.13