HCPS FL Logo Business Services
Action Item
DATE: Tuesday, December 06, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Kynetic Technologies LLC - Invitation to Bid (ITB) #16123-EST Interactive Flat Panels (Business Services Division)
EXECUTIVE SUMMARY
Interactive flat panels have multi-touch screens that enable instructors to create stimulating and memorable lessons for students. This helps to facilitate an interactive learning environment that engages students in the classroom.  

This bid was prepared at the request of Information Technology to establish fixed pricing for interactive flat panels districtwide. Three of the vendors offered a self-maintainer option, which was determined to be the most cost effective solution and in the best interest of the district. Without the self-maintainer option, panels would have to be sent to the vendor for repairs. Allowing our Technology Department the option to repair the panels would save critical classroom down time and avoid the costs involved in outside repairs.  Also considered was the extended warranty, which was offered at no additional cost. Of the three vendors who offered these options, Kynetic Technologies LLC included a definite commitment for certified onsite service and was the overall lowest responsive, responsible bidder. This recommendation has been reviewed by the Manager of Information Technology.

The initial term of this contract will be from December 7, 2016, through December 6, 2017, with 1-year renewals for 4 years. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed annually and may be renewed by the Superintendent.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $100,000.00 will be available in the Districtwide Site Improvement Match Capital Outlay Fund budget. For tracking purposes, the project number specific to this agenda item is 8152. As of Thursday, November 10, 2016, the remaining balance less encumbrances for this line item equaled $635,492.14.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Sharon Zulli, Manager, Information Technology
Corey A. Murphy, General Manager, Procurement Services
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20161206_769 (Board Meeting) * Section C Item# 6.13