HCPS FL Logo Business Services
Action Item
DATE: Tuesday, December 06, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Electrical Engineering Enterprises, Inc. - Invitation to Bid (ITB) #16112-MST Electrical Switchgears and Switchboards (Preventative Maintenance and Testing Services) (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for preventive maintenance and testing services on electrical switchgears, switchboards, and related repair parts and materials, as needed. Award of this contract shall be to the lowest responsive, responsible bidders, as specified by the bid. This recommendation has been reviewed by the Facilities Maintenance Support Department Manager.

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date.  This contract will be reviewed annually and may be renewed by the Superintendent.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $88,000.00 will be available in the 2016/2017 Facilities Maintenance Support Capital Outlay Fund department budget. For tracking purposes, the project number specific to this agenda item is 8011. As of Monday, October 31, 2016, the remaining balance less encumbrances for this line item equaled $102,317.65.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20161206_769 (Board Meeting) * Section C Item# 6.09