HCPS FL Logo Business Services
Action Item
DATE: Tuesday, January 17, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Recommendation Regarding the Purchases of Freightliner Parts and Services from Tampa Truck Center, LLC (Sole-Source Provider) (Business Services Division)
EXECUTIVE SUMMARY
Tampa Truck Center, LLC is a local dealer and warranty repair center for original equipment manufacturer (OEM) Freightliner parts and service including engines and chassis.  The Transportation Department purchases over 1,800 parts from Tampa Truck Center.  They are the only authorized dealer for Freightliner in Hillsborough County.

Through negotiations, the district reduced the requested service charges for the upcoming year from $100 per labor hour to $85.00 per labor hour, resulting in an estimated cost avoidance of over $13,000.  The percentage discount off all parts will remain the same as the previous year.

In accordance with the Florida Department of Education (FLDOE), Purchasing Policy 6A-1.012(12)(d), commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements.  When a district school board believes that commodities or contractual services are available only from a single source as specified by the FLDOE, the district school board may negotiate on the best terms and conditions with the single source vendor.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000.00 will be available in the Transportation Department General Fund budget. For tracking purposes, the project number specific to this agenda item is 5335. As of Tuesday, December 06, 2016, the remaining balance less encumbrances for this line item equaled $225,450.00. Because this agreement crosses into next fiscal year, the remaining funds will be allocated in the Transportation Department General Fund 2018 fiscal year budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20170117_805 (Board Meeting) * Section C Item# 6.04