HCPS FL Logo Business Services
Action Item
DATE: Tuesday, December 06, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by Apollo Construction & Engineering Services - Invitation to Bid (ITB) #16128-MST Civil Utilities Renovation and Repair (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for the renovation and repair of various storm water drainage, sanitary sewer, and potable water systems throughout the district.

Award of this contract shall be to the lowest responsive, responsible bidder, as specified in the bid.  The Sites and Utilities Department Manager has reviewed this recommendation.  The initial term of this agreement shall be for a one-year period, with four one-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  This contract will be reviewed annually and may be renewed by the Superintendent.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $200,000.00 will be available in Millage, Capital Outlay Fund.  For tracking purposes, the project number specific to this agenda item is 8010.  As of November 10, 2016, the remaining balance less encumbrances for this line item equaled $135,726.67.  The funds needed for the remainder of the first contract term will be budgeted in fiscal year 2017/2018.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.17
Hillsborough County Public Schools (Florida) * Mtg.#20161206_769 (Board Meeting) * Section C Item# 6.17