HCPS FL Logo Chief of Staff
Action Item
DATE: Tuesday, December 06, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Purchase of the Professional Services and Software License Agreement of CYRUN and four VLA SQL Servers to Support the Platform  (Security and Emergency Management)
EXECUTIVE SUMMARY
CYRUN is a web-based Record Management and Computer Automated Dispatch System CYRUN's Software for School Security and Emergency Management and provides a complete and integrated Record Management System (RMS), as well as an integrated Computer Aided Dispatch (CAD) System. The CYRUN system will allow Security and Emergency Management to document and manage all incidents and track personnel activities across the district, ensuring their safety at all times.

CYRUN will replace an event-planning software platform that was funded by the City of Tampa Police Department. This platform, known as Esponder will be discontinued in January 2017.  For the last 14 years, this has been the primary means of our RMS and basic CAD functionality.  The inability to monitor our personnel’s status and document incidents on our campus via Esponder, will be replaced by the purchase of the CYRUN Software Application.

The portability and features of CYRUN will allow for use and expansion of this platform to other departments in Hillsborough County Public Schools (HCPS).  CYRUN will eliminate the need for paper-based documentation and allow for multiple users/departments to report incidents on our sites for a variety of categories. These reporting categories will be created and customized by each department to capture measurements and data for each employee, site and or incident.  The four SQL Servers will be purchased from the pre-existing HCPS vendor list.  These are necessary to operate and store the data from CYRUN.

STRATEGIC OBJECTIVES
• Continuously improve processes and systems • Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $176,980.24 will be available in the Security Department General Fund budget. For tracking purposes, the project number specific to this agenda item is 9999. As of Monday, November 14, 2016, the remaining balance less encumbrances for this line item equaled $176,980.24.
EVALUATION
SUBMITTED BY:  Chief John Newman, Security and Energy Management
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.21
Hillsborough County Public Schools (Florida) * Mtg.#20161206_769 (Board Meeting) * Section C Item# 6.21