HCPS FL Logo Business Services
Action Item
DATE: Tuesday, January 17, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve the Piggyback of the Agreement Between Mobile Modular Management Corporation and Suwannee County Public Schools, Florida – Request for Proposal (RFP) # 11-203 Type IIB Panelized Modular Buildings (Business Services Division)
If approved, the Facilities Maintenance Department will utilize this contract to lease modular buildings and storage units. The initial term of this contract is from July 1, 2012, through June 30, 2017, with one subsequent one-year renewal.  Hillsborough County Public Schools will commence its use effective January 18, 2017.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, or other district school boards.

• Establish a strong foundation of financial stewardship
Funds in the amount of $600,000.00 will be available in the Millage fund. For tracking purposes, the project number specific to this agenda item is 8135. As of Wednesday, December 14, 2016, the remaining balance less encumbrances for this line item equaled $614,511.49.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.18
Hillsborough County Public Schools (Florida) * Mtg.#20170117_805 (Board Meeting) * Section C Item# 6.18