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Action Item
DATE: Tuesday, February 21, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
Approve the Piggyback of the Agreement Between Schoolhouse Products, Inc. and the Broward County Public Schools Invitation to Bid (ITB) #17-009V School and Department Furniture (Business Services)
If approved, Hillsborough County Public Schools will utilize this contract to purchase Scholarcraft furniture from Schoolhouse Products, Inc., enabling schools and district sites to continue the established district standards in student chairs, desks, and computer tables.

The initial term of this contract is for a 2-year period beginning October 21, 2016, through September 30, 2018.  This contract may be renewed for two additional one-year periods.  Hillsborough County Public Schools will commence its use effective February 22, 2017.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.

• Establish a strong foundation of financial stewardship
Annual expenditures are estimated to be $90,000.  Because this product is ordered districtwide, there is not one specific project number assigned for these purchases.
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.04
Hillsborough County Public Schools (Florida) * Mtg.#20170221_807 (Board Meeting) * Section C Item# 6.04