HCPS FL Logo Business Services
Action Item
DATE: Tuesday, February 21, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid from Sun State International (Primary) and Ring Power Corporation (Alternate), Invitation to Bid (ITB) #16157A-DST Engine Rebuilds - Medium Duty Trucks and Buses (Business Services Division)
EXECUTIVE SUMMARY
On December 16, 2016, Procurement Services, in conjunction with the Transportation Department, issued an ITB for engine rebuilds and the purchase of re-manufactured engines to be used in medium duty trucks and school buses throughout the district.

The initial term of this contract will be from February 22, 2017 through February 21, 2018, with four additional one-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In the event of overflow, Ring Power Corporation may be used as an alternate to provide engine rebuild services for Caterpillar Engines. Awarding the lowest responsive, responsible bidder as the primary awardee of a contract and the next lowest responsive, responsible bidder as an alternate is allowable under Florida Department of Education 6A-1.012(9) Purchasing Policies.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $700,000.00 will be available in the Transportation Department budget. For tracking purposes, the project number specific to this agenda item is 5335. As of Thursday, February 02, 2017, the remaining balance less encumbrances for this line item equaled $1,375,877.73.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement
Chris Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.09
Hillsborough County Public Schools (Florida) * Mtg.#20170221_807 (Board Meeting) * Section C Item# 6.09