HCPS FL Logo Superintendent
Action Item
DATE: Tuesday, February 21, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Three Two Highest Ranked Proposals Submitted by Right Way Elevator Maintenance, Maverick United Elevator, and Oracle Elevator - Request for Proposals (RFP) #16172-MST Elevator and Wheelchair Lift Preventative Maintenance and Repair (Business Services Division)
EXECUTIVE SUMMARY
On January 9, 2017, Procurement Services, in conjunction with the Facilities Maintenance Support Department, issued an RFP for qualified firms to provide full service elevator and wheelchair lift preventative maintenance and repair for 149 units, districtwide.  Six vendors responded to the RFP and their proposals were reviewed by a committee of district personnel.  The committee recommended awarding one district maintenance area to each of  the three  two highest ranking vendors with each vendor servicing half of the district.   

The initial term of the contract is for one year beginning February 22, 2017, with four one-year renewal options.  All prices offered are firm against any increase throughout the first year of the contract.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the Superintendent.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000.00 will be available in Millage.  For tracking purposes, the project number specific to this agenda item is 8012.  As of February 2, 2017, the remaining balance less encumbrances for this line item equaled $300,000.00.  
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Senior Procurement Officer, who function as at team.  Reviews are performed annually or by utilizing and online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.08R
Hillsborough County Public Schools (Florida) * Mtg.#20170221_807 (Board Meeting) * Section C Item# 6.08R