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Action Item
DATE: Tuesday, March 07, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Appointment of Design Professional and Construction Manager for Remodeling at Van Buren Middle School
EXECUTIVE SUMMARY

A previously approved District Facilities Five Year Work Program provides for remodeling of Van Buren Middle School to convert excess middle school capacity to elementary student stations to accommodate the termination of the MOSI Partnership lease and reduce crowding at other elementary schools in the north Hillsborough County area.  The project scope includes reconfiguration of some classrooms and the addition of individual toilet rooms to classrooms designated for kindergarten through third grade.  Minor renovations to the cafeteria heating, ventilating and air conditioning (HVAC) system and some exterior improvements are also planned.  Appointment of a qualified design professional and construction manager for the project is required.

Florida Statutes and School Board policy outline the process and requirements for selection of architects, engineers, and construction managers.  Attachment A summarizes the process.  The process provides for the identification of the most highly qualified firms by a Professional Services Selection Committee that includes representatives from several District divisions and the community.  Attachment C identifies the specific committee members participating in each selection for Van Buren Middle School and the organization represented by each.

Fifteen design professionals and thirteen construction managers responded to the solicitation.  The solicitation is included in Attachment B.  Attachments D and E record the results of the Committee's evaluation of these firms at each phase of the process.

Staff has successfully concluded negotiations with the firms deemed most highly qualified by the Selection Committee to provide the required services.  Based on the Selection Committee ranking and successful negotiations, staff recommends appointment of the firms and award of the corresponding fees as indicated below.

     - Long & Associates Architects Engineers, Inc. to provide design services for a fixed fee of $200,000.
     - Williams Company Tampa to provide construction management services for a fixed fee of $137,500.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $3,000,000.00 will be available in the Local Millage fund. For tracking purposes, the project number specific to this agenda item is 8615. As of Tuesday, February 14, 2017, the remaining balance less encumbrances for this line item equaled $3,000,000.00.
EVALUATION
SUBMITTED BY: 
Christopher Farkas   Dr. Alberto Vázquez
Chief Operating Officer
(813) 272-4004
  Chief of Staff
(813) 272-4986
    C 7.07
Hillsborough County Public Schools (Florida) * Mtg.#20170307_826 (Board Meeting) * Section C Item# 7.07