HCPS FL Logo Business Services
Action Item
DATE: Tuesday, March 07, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranked Responsive, Responsible Bid Submitted by American Chemical & Building Maintenance Supply, Inc. - Invitation to Bid (ITB) #16155-MST Floor Finish Systems (Business Services Division)
EXECUTIVE SUMMARY
This bid was requested by the Custodial Operations Department for the purchase of a floor finish system to include floor finish, floor finish remover, neutral cleaner, and floor restorer to be used on hard floor surfaces at various sites throughout the district. This ITB was conducted in multiple phases.  Products were first evaluated by an Evaluation Committee and subjected to performance testing, which included monitoring for yellowing, shine, and ease of removal.  The district Safety Office also analyzed products for their toxicity levels and safety to students and district personnel.  Additional points were then added for pricing, based on a scale with the most points awarded to the lowest acceptable bid. This recommendation has been reviewed by the Custodial Operations Department Manager. 

The initial term of this agreement shall be for a one-year period, with four one-year renewals.  There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Expenditures are estimated to be $541,267.00 for the 2016/2017 fiscal year.  This product is ordered districtwide, therefore, there is not one project number specific to this commodity. 
EVALUATION
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
813-272-4270
  Chief of Staff
(813) 272-4986
    C 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20170307_826 (Board Meeting) * Section C Item# 6.06